The Ultimate Guide to Hosting the Perfect Meeting

The idea of ​​planning and hosting your own party or event can be exciting, but if you don’t know where to start, it can get overwhelming. However, if you have the right tools and a bit of know-how, you can plan the party of your dreams.

What type of event do you organise?

Your first order of business should be to decide what type of event you want to organize. It can range from a simple movie night to a fancy dinner party. Remember that the more complex the event, the more work you have to do.

Event ideas:

movie night

Birthday party

Having dinner

viewing party


Choose a theme

Every party has some sort of theme, whether it’s where it’s taking place, the time of year, or why you’re having the party in the first place. This theme will serve as the basis for your event, as it will help you determine the venue, menu, and type of activities you will have.

For example, when I graduated from high school, the theme for my graduation party was succulents, so the color scheme was pink and green. I chose tablecloths that featured various succulents and cacti. I even made cupcakes with chocolate cacti and flowers on top.

Now, your planning and decorations don’t have to be so grand, but you should try to stick to a theme so you have a purpose.

Set a budget

It’s important for any event to have a set budget so you know how much money you have to spend. Check prices for everything you think you’ll need, including small things like plates and cups and bigger things like building rentals (if needed).

Once you know how much you have to spend, you can start shopping for everything you need for your event. Remember to always compare prices so you know you’re getting the best deal.

Decide where the party will take place

The location of an event can determine whether you and your guests will have a good time or not. If it’s a relatively small gathering, you can host it in your home, but if you’re planning on hosting a large party, you might want to consider finding another place to host it.

If you decide to host your party at your home, you’ll likely need to do more pre and post work to make sure everything is clean. You will also need to make sure that you trust the people you invite into your home.

If you decide to hold your event somewhere other than your home, it can get expensive depending on the location. Parks are a great location if you don’t have a lot of money to spend, as many public parks already have shelters and tables, and being in the park is free.

Select a date

Once you have a general idea for your party, choose the date on which it will take place. This should be a day that you can completely dedicate to your party and that most people can attend. It also doesn’t mean you have to meticulously check everyone’s schedules, just choose a day that most people can usually attend.

Make an invitation list

After deciding on the basics of your party, start making a guest list. You can invite as many or as few as you want, but remember that usually only half of the people you invite will be able to attend.

Once you have your list, send invitations. When it comes to choosing your invitations, there are so many options to choose from. Personally, I prefer to send paper invitations, but I’ve also seen people create Facebook groups instead of traditional invitations for their event.

Depending on the size of your event, you’ll want to send out invitations two to six weeks in advance so everyone has a chance to make room on their calendar.


make a menu

The menu is one of the most important parts of any event, as guests always come hungry and almost always remember the food afterwards.

First you need to decide how the food will be served. Will you be doing a sit-down meal where food is served to your guests, a buffet, or maybe just platters of bites handed out throughout the event?

Next, you need to decide whether you will prepare the food or have someone else prepare it for you. If you have a small budget, it will be more profitable to prepare all the food yourself.

After deciding that, you can start planning what kind of food you will serve. Try these recipes you’ve been saving on Pinterest for so long. Let your imagination run wild.

Things like cake are party staples, but you can mix it up by making cheesecake or cake pops instead. Another great idea is fries and dip. You’ll probably want a plain fries (potato, tortilla, or pita chips work great). However, when it comes to finding a dip, you can go wild with options like Spinach and Artichoke, Ranch Dip, Touchdown Taco Dip, Hummus, or Pico de Gallo.

If you want to have a full meal, options like spaghetti and meatballs, chili, taco soup, chicken Alfredo, and tacos are all great because they’re filling and pretty cheap.

Don’t forget to try new recipes before the event so you know what to expect.

Will there be activities?

Depending on the type of event you’re hosting, it’s a good idea to provide activities or entertainment for your guests.

So, for example, if you are having a movie night, the entertainment will obviously be movies. However, you can make it even more fun by doing things like doing movie trivia or asking everyone to write down their favorite movie, mixing them up in a hat and trying to match the movie to the nobody.

You can also do things like a video scavenger hunt, a t-shirt decorating contest, or even just have a board game marathon.

make the playlist

Music sets the tone for the event and adds ambiance to your day (or evening). Try to pick songs that match the tone of the event and aren’t too distracting, so they serve as more background.

If you have the budget for it, you can also hire a musician to play the music for you. Or if you know someone who plays, ask them if they would be willing to provide the music.

How to be a good host or hostess

As host or hostess, it’s your job to make sure the party runs as smoothly as possible. Here are some tips to be

1. Talk to all your guests

Don’t just hang out with a bunch of people at your party. Instead, take the time to talk to everyone and let them know you appreciate them and the fact that they came.

2. Be courteous

Remember to be kind and courteous to all of your guests, as this makes them feel welcome. Don’t let your anger get out of hand even if something is wrong. Try to stay calm and find a way out.

3. Remember to thank your guests for coming

When your guests leave, be sure to thank them for coming and let them know you appreciate them. If you want to go further, you can even send thank you cards afterwards.

Remember that even if you are the host, this party is as much about you as it is about your guests. And remember, the point of a party is to have fun and release your stress.